Handbook pages from existing documents
Point Infovative at the folders you choose. Each document becomes a handbook page, and its headings become the sections inside it, so the structure your authors gave it is kept.
Staff handbook software · Wrocław
The handbook your team already wrote, finally in one place
Infovative reads the policies, how-tos and checklists sitting in your shared folders and binds them into one searchable staff handbook, with a named owner and a review date on every page.
- Your own files, as one handbookNothing is retyped. The text comes from documents your team has already written.
- Owners and review dates on every pageEach page names who answers for it and when it is next due a look.
- A walk-through on your files firstYou see your own folders turned into pages before deciding anything.
- No HR or legal adviceWe build the binder. What goes in your policies stays your decision.
Section A · What it does
Four jobs, done plainly
Most small teams do not lack written guidance. They lack a way to find it. The leave procedure lives in one folder, the expenses checklist in another, and the onboarding notes in a file named after someone who left. Infovative gathers those pieces into a single index without moving them.
Search across every page
One box searches titles, section headings and body text across the whole handbook. Results show the page, the matching section and its owner, so a new starter knows whom to ask.
Owners and review dates
Every page carries a page owner and a review date. When a date passes, the page is marked as due on the index, and the owner sees it on their own list.
Access by team and role
Decide which teams see which sections. Most staff get read-only access; a small group of editors can change owners, dates and change notes.
Change notes you can read
When a source file is updated, the page shows a short change note saying which section moved, so nobody has to compare two versions by eye.
Section B · How we work
From a pile of folders to a bound handbook
Infovative is a small software company in Wrocław. We make one product, and we would rather explain it properly than sell it quickly. That is why every team begins with a walk-through on its own files instead of a polished demonstration on invented ones. Seeing your actual leave procedure appear as a page, with its headings intact, tells you more in a single sitting than any brochure could.
- You ask for a walk-through. Tell us roughly where your documents are kept and what kind of material they hold. We reply by email to agree a time.
- We read a sample folder together. You grant read-only access to one folder of your choosing. On a shared screen we show how its files turn into pages and where the edges are, including the files it cannot read.
- You decide the shape. Which folders belong in the handbook, which teams see which sections, and who owns each page. These are your calls; we explain what each setting does.
- The handbook goes live for your staff. Your people search it, page owners receive their review reminders, and the original files stay exactly where they were.
What we value is boring in the best sense: pages that say who is responsible, dates that are kept, and search that finds the paragraph rather than the folder. We would rather a handbook had fewer pages that are current than many that nobody trusts.
There is also work we turn down. We do not write, review or approve your policies, and we give no HR, legal or compliance advice; if a procedure needs that kind of judgement, it needs a qualified adviser, not a software company. We do not run payroll, record working hours or manage holidays. We make no certification claims about the product. And we will not import a folder of material your team has no right to publish internally.
Section C · Questions
What teams ask before a walk-through
Which file types does it read?
Text documents in the common word-processing formats (.docx and .odt), PDFs that contain selectable text, Markdown, plain text and simple HTML pages. Scanned PDFs without a text layer, images and spreadsheets are listed but not turned into pages. The reading page covers the detail.
Do our files leave our drive?
The originals stay where they are. Infovative reads them with the read-only permission you grant and keeps the extracted text in its search index so results can appear. Disconnect a folder and its pages and index entries are removed.
Who can edit a page?
Only people you give the editor role. Editors set owners, review dates, related pages and change notes. The wording itself is changed in the source file, by whoever already maintains it, and the page follows.
How long does set-up take?
It depends far more on your folders than on the software. Connecting a folder is quick; agreeing who owns which page usually takes longer. The walk-through shows you where your own time will go before you commit to anything.
Is it an HR system?
No. It keeps no employee records, contracts, absence data or payroll. It is a reading tool: a searchable, owned, dated index over documents you already have.
Do you write the policies for us?
No. Infovative presents what your team has written. If a page is out of date or missing, the handbook makes that visible to its owner, but the content and its correctness remain yours.
Your staff already wrote the answers. Give them one place to look them up.
Ask for a walk-throughSection D · Contact
Where to find us
We work from Wrocław and hold walk-throughs on a shared screen, so teams anywhere in Poland and across Europe can take part without travelling. Sessions run in English or Polish.
Mailbox[email protected]
HoursMonday to Friday, nine until five, Central European Time
Based inWrocław, Lower Silesia
ServingSmall teams across Poland and Europe, remotely
The quickest route is the walk-through request form; it asks the two or three things we need to prepare.
